With source, version and approval status. A smart knowledge platform — inside your Microsoft 365 tenant.
Structure first. Then AI.
Service technician · looks it up
Anyone who gets a commitment from HR on working hours, bonuses or travel expenses is entitled to rely on it — and the head of HR has to stand behind it.
At the same time, the knowledge needed is scattered across works agreements, policies, process documentation, fact sheets and intranet pages that have grown over the years. Which version applies, whether a rule has been superseded and whether two documents contradict each other — in case of doubt, nobody knows for sure.
There is a clear hierarchy: the works agreement outranks the policy, the policy outranks the fact sheet. But that ranking is recorded nowhere — and the most recent document is not automatically the valid one.
Whoever answers unknowingly decides based on whichever version they happen to find first.
All five documents can be found, all of them look valid. Without a recorded ranking, whatever is found first wins.
How MAI DATA brings order to this →MAI DATA separates what usually gets mixed up — turning scattered documents into a foundation your HR department can rely on.
Your documents stay where your people work — with their existing version history. Nothing is migrated, nothing is maintained twice.
The version register records validity, version, review deadline, owner and rank for every document — and names any conflicts it detects. It is the authority on what applies.
An AI agent searches the ordered rulebook and answers questions in natural language — strictly on a verified basis, with source, version and approval status.
A newer intranet page does not override a works agreement. What applies is decided by the order — not by chance.
Knowledge is the entry point. Documents and Automation build on the same verified foundation.
Document creation and deadline monitoring — straight from the rulebook that is already in order.
§ 1 The employee is entitled to work remotely for up to 3 days per week .WA Mobile Working · § 2.1 · V 3.0
§ 2 Availability follows the core working hours of 9:00 am to 3:00 pm.WA Working Time · § 4 · V 2.2
§ 3 Either party may revoke this agreement with 4 weeks notice.WA Mobile Working · § 6 · V 3.0
Workflows across your existing systems — automated only where a verified basis exists.
Your rulebook is put in order and made usable — for the HR team and for employees. Every answer carries source, version and approval status.
A foundation that grows with you: every additional module uses the same order — nothing is maintained twice.
No new system, no new vendor in your supply chain. Three consequences that make the difference in HR:
Data never leaves your environment. There is no additional data processing agreement with a new vendor.
Permissions, sign-in and logging follow the rules your company has already approved.
No extra account, no data transfer to third parties. That considerably shortens alignment with the works council and data protection.
An introduction in HR only convinces when every stakeholder sees their questions answered.
The entry point is deliberately low-threshold: the analysis shows in black and white what applies in your rulebook — and where it contradicts itself.
We take stock of your rulebook: which documents exist, which version applies, where they contradict each other, which review deadlines are running.
The version register and ranking are set up in your Microsoft 365 tenant, the rulebook is put in order and answers go live — together with IT and the works council.
Your HR department gives answers with evidence, the register stays maintained. Once the foundation holds, Documents and Automation follow.
MAI DATA grew out of day-to-day work in HR departments: ten years as HR Business Partner and HR Manager — responsible for HR services, HR IT projects and business partnering with leaders.
We know both sides: the question from the team that needs a reliable answer, and the systems where the knowledge for it lives. MAI DATA works exactly in between.
That is where our conviction comes from: mid-sized HR departments deserve the same reliability in their answers as corporations with dedicated specialist teams — accessible, affordable and without a large IT project. Structure first. Then AI.
The EU AI Act classifies AI in HR particularly strictly. Our self-assessment takes you through 20 checkpoints and shows you where you stand — with a concrete action plan. Currently available in German.
Answer 20 questions on AI use, data basis and responsibilities — and see immediately where you stand.
Start the check (German) →No sign-up · the result stays with you
In the intro call we look at your rulebook together: where versions are unclear, where conflicts are likely and whether an analysis is worthwhile for you. 45 minutes, an honest assessment.
Free · No obligation
20 checkpoints, seven minutes. At the end you see where you stand and get a concrete action plan. In German.
Start the check